Peak season means you're running 6 calls a day and still owe three people estimates. Condensers, furnaces, ductwork, maintenance agreements — line items are pre-loaded. Build the bid from the equipment closet, send it before you drive to the next call.
Condensers, coils, thermostats, refrigerant, ductwork — the items you quote every week. Adjust the prices for your supplier costs and markup.
Every day you owe someone an estimate is a day they might call the next company.
HVAC is an equipment-heavy trade where the unit itself makes up 50% to 65% of the total project cost. Your estimating software needs to store multiple equipment options so you can present good-better-best proposals quickly. Homeowners who see three options are more likely to choose the middle or top tier.
Load calculations matter in HVAC more than any other trade. An oversized system short-cycles, wastes energy, and fails to dehumidify. Your estimate needs to reflect the correct tonnage so inspectors and homeowners see that you sized the system properly.
Maintenance agreements are a huge revenue driver for HVAC companies. Including a maintenance plan option on every installation estimate converts a one-time install into a recurring revenue relationship.
HVAC work is seasonal, with peak demand during the first heat wave and first cold snap. The faster you can produce a professional quote after a diagnostic visit, the higher your close rate. Help homeowners decide between repair and replacement with the $5,000 rule for HVAC — a simple formula that makes the conversation easier.
| Job Type | Typical Price Range | Key Line Items |
|---|---|---|
| AC Replacement (3 ton) | $3,500 - $6,000 | Condenser, coil, refrigerant, lineset, labor |
| Furnace Replacement | $2,500 - $5,000 | Furnace, venting, gas line, thermostat |
| Full System (Furnace + AC) | $8,000 - $15,000 | Both units, coil, thermostat, ductwork |
| Heat Pump Installation | $5,000 - $12,000 | Heat pump, air handler, thermostat, electrical |
| Mini-Split (single zone) | $2,000 - $5,000 | Indoor head, outdoor unit, lineset |
| Duct Replacement | $3,000 - $8,000 | Flex or rigid duct, boots, registers, sealing |
| Diagnostic Service Call | $100 - $300 | Trip charge, diagnostic time, minor repair |
| Thermostat Upgrade | $200 - $500 | Smart thermostat, wiring, configuration |
Choose HVAC during setup and BidOrca loads condensers, furnaces, air handlers, coils, thermostats, refrigerant, linesets, ductwork, and labor. After your next diagnostic visit, describe the replacement scope and BidOrca generates a detailed estimate with good-better-best equipment options. Send a branded PDF and close more jobs.
Free plan. No credit card. No catch. Set up between jobs — it takes about 2 minutes.
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